Alexis (Operations Support)

EC Meeting Agenda 8/28/18

Facilitator: Clint
Vibes Watcher: Nick
Time Keeper: Kali
Notetaker: Emory
Attendance: Clint, Nick, Kali, Emory, Alex

Meeting began: 5:00pm

Ice-breaker:

 

  • Slack Approvals

 

      • Sarah Erickson and David Dubose approved as interim stewards.

 

  • Approvals:

Continuing Business

  • Longevity Committee Debrief:

 

      • Decided to set some benchmarks for triggering a financial emergency, including being below 60% membership by October 1.
      • Committee has not declared anything yet, and plans to review budget and CCGEE contract prior to next meeting on Sep. 4, 10am.
    • Social Media Engagement: Have folks send Lzz their info? Fill out your info here. *Please email your photo (640×640+) to Lzz
    • Per-caps convention:
      • Need signatures to submit our delegates.
        • Clint Mattox, Erin Abernethy, Emory Colvin, and Nicholas Fisher will represent CGE.
      • Have we connected with GTFF about their plans? Yes, we will coordinate a meeting the week prior to the special convention
    • Translated Materials: Decided to alter AME to request participants in a video. Have we done this yet?
      • Clint will draft this

 

  • Arbitration Update: HR has scheduled a meeting with us on Wednesday, 10:30 to discuss a resolution before proceeding with arbitration. Updates pending.
  • Joint OSU Campus Union Event Debrief:

 

      • Confirmed Oct. 27, 3-7pm at Fairgrounds
      • A dessert bake-off with line-dancing, face-painting, t-shirt screenprinting, crafts
      • No alcohol allowed, due to costs
      • Planning potential future silent auction plus talent show to maybe become campus unions annual tradition.
      • Next meeting TBD

 

  • Eugene training debrief from Nick Fisher:
  • Went well. Learned how to have conversations with potential members, potential hostile members.

 

    • CGE, GTFF, SEIU, AFT classified workers (bus drivers)
    • Setting benchmarks, milestones.
    • Power mapping demo from Michael Marchman.
      • Possibly come up for a steward training.
    • Member Organizer Institute:
      • Changing name to “institute”.
      • Will be for 10- or 11-week periods corresponding to academic quarters.
      • More involvement from/reporting to the local
      • No decision yet on how many members from each local can participate.
      • AFT-OR meeting this afternoon, more details pending.
      • Can be a good way to supplement organizing if we combine our staff positions long-term.
      • Sept. 14 application deadline, interviews done by the 28th, and 3-day training Oct 5-7.
      • Kali putting the vote up on Slack, will email out the documents we got from Jess and David Reeves.
    • Membership Blitz:
      • 4 new members
      • 5 surveys filled
      • 7 total conversations with non-members
      • 2 total rounds of house visits
      • 4 participants
      • Tweak survey, change the order we ask/talk to people – put the survey ask at the end of the conversation, otherwise that’s what they’re thinking about. Also have people put their names at the beginning of the survey instead of the end. Disclaimer – ‘individual responses will be anonymous other than the person aggregating the data – only aggregate data will be used after that’
    • Hustle Campaign:
      • 19 non-members said yes to taking survey
      • 2 said yes to becoming members
      • 2 asked to not be contacted
      • 292 total texted
      • Next time: instead of texting them the link to a survey, ask if we can email them a link to a survey, which not only gets the link on their computer instead of just their phone and also gives us a follow-up.
    • Constitutional Amendments:Please review this document
      • Think about how we conduct/facilitate the conversation at the GMM, but also make sure we have very good explanations in text form for people who aren’t at the GMM.
      • Check the bylaws about requirements for allowing amendments from the floor.
      • Talk about this at our next meeting, plus agenda for the GMM.
      • Maybe have a constitutional convention at a different date.

 

  • Bargaining:

 

      • Still no date scheduled for changes
      • A new IRS law has likely made our agreement on parking illegal with pre-tax deductions
        • Alex spoke to new Field Rep. and he said any changes have not been made public or official yet, so we’ll want to proceed with caution and not take OSU at their word until they send us some documents.
        • Follow up with OSU and find out what the new law is. Ask at the LMM (Emory and Alex).
      • Do we need to have a formal presentation of the changes (per NLRB)? Even if no one shows up, have a session where folks can come.

 

  • Grad Local Meetup Debrief:

 

    • Emory will fill in info here

New Business

  • EC Food and Birthdays: Fill out this sheet with your personal favorite foods and your birthday:

 

 

  • Budget Committee:

 

      • Have we called for a meeting?

 

  • Steward Retreat:

 

      • Feedback from Stewards:
        • Oct. 26 6-10pm is a good date
        • Relationship building (with some business) is a good focus
        • Not a costume party (too split on this one)
        • Rotary Shelter at Willamette Park ($127 including alcohol permit)
      • Have to approve a budget for this event
        • Kali – Suggested budget for Slack approval: $300
      • Create an agenda for retreat
        • VP of Organizing and Social Justice Chair should take lead.

 

  • Orientations

 

      • Work party putting together folders
        • All day Sept 5.
        • Kali – email stewards. Include question about a third person for the HIAC.
      • Help with membership entry when cards start coming in

 

  • Welcome Back BBQ:

 

      • Valerie has created a facebook event. Before we promote it too much we need to make final decisions
        • $3000 hard max for the budget.
        • Are we preparing all the food or calling on people to bring some side items?
          • Yes
        • Beer and cider?
          • Yes
        • Are we getting face-painting?
          • Yes
        • BUBBLES
        • Corn hole?
          • Borrowed
        • Are we covering Beaver Cabs?
          • It’s never been more than $100, usually much less.
          • Create a sign for the shelter reminding people that there are options.
        • Alex – Think about options for plates/cutlery and ask Green Girl.
        • Emory – Put these up for votes on Slack.

 

  • VP of Membership:

 

      • One of our proposed amendments to the Constitution & Bylaws is to add a ninth officer to our Executive Council. The VP of Membership is proposed as an organizing focused role, which will tag-team a lot of efforts undertaken by the VP of Organizing and also be tasked with helping manage membership data including entering membership info once we receive blue cards.
        • The first officer for this position would be an appointment by the EC, and then in the spring elections would be up to a general membership vote like all other positions.
        • Nicholas Fisher, current steward in Applied Anthropology, has already expressed an interest in being appointed to this role should it be adopted as an amendment.

 

  • Business Discount Signs: We have CGE signs that read “CGE Discounts Offered Here” to give to the local businesses were our member receive discounts. In furthering our goal of becoming more visible, it is being proposed that we start getting this signs up around town.
  • Downward Dog and Bombs Away have them already

 

      • Who can help?
        • Clint: Darkside, Oregon Coffee & Tea, contacting sewing machine
        • Emory: Massage
        • Kali: Brewing Supplies, Pegasus
      • Clint: Ask GTF about discount?

 

  • Labor Management Meetings:

 

      • Just an FYI
      • Fall term meetings are Aug 30, Sep 27, Oct 25, Nov 29 from 1-2:30pm in Kerr.
      • Look for folks who might be interested from the stewards.

 

  • Upcoming local elections:

 

      • At our last meeting it was proposed that we write up questions for County Commissioners.
        • Emory will write this up to bring to the steward council.
      • Do we want to send questions to candidate for local City Council too?
      • We also want to review briefly the flow chart made in a previous year on political decisions

 

  • Corvallis Pride: September 29 (same day as AFT-OR Per Caps Convention) from 10am to 7pm. Do we want to table? I was thinking maybe have info on all three on-campus unions (ask for volunteers?), community stuff we’re involved in, and a couple of coolers of lemonade or something?

 

    • Emory will ask Fara and Mia from the Pride Caucus

Future Business/Reminders

 

  • Staff Transition Plan:

 

      • Is everything getting done on time?
      • Do officers need to do more?
        • Soon, get audit help from Clint
      • Does temporary help need to be hired?
    • AFL-CIO Training: Just an FYI, we booked Westminster for some AFL organizers on Sep. 11 5:30-7:30 to do a specific training on how to have difficult conversations and particularly how to talk to folks that want to opt-out of their union. More info to come, mark your calendars
      • RSVP www.oraflcio.org/trainings
      • Everyone: Strategic asks for anyone that might be interested

 

  • Website improvements: How are changes coming along?

 

      • Where is our website presently backed up?
        • Not as far as Emory knows

 

  • Faculty Bargaining Discussion: We’ve been invited to attend the UAOSU meeting on October 2 to discuss our experiences in bargaining with faculty union. Meeting goes from 6-8pm and UAOSU is asking us if we have a preference for when we arrive. They estimate our conversation will take roughly 30 minutes.
  • Emory will touch base with Hazel
  • Ed Ray Meeting: re-scheduled for September 26, 10-11am Kerr 6th floor.

 

    • Meeting agenda: https://tinyurl.com/y7ytjay8
    • Clint cannot make the new date
    • Alex: send Azadeh an email to send reminders to everyone with the agenda

 

  • Fall BBQ Recognition: We want to visit the idea of having CGE members “recognized” for appreciation that our VP Social Justice thought of at the end of the year.

 

    • Micknai will share materials for recognition
    • Status? Kali is willing to help.

 

  • First Full EC Meeting: We should spend time at the beginning with each of us describing our officer roles to each other so that we are all on the same page and understand what is expected of each other.

 

    • I think we also need to go over group agreements about how we should operate in meetings and creating a culture of care, as well as have a longer discussion on why each person wanted to be in the EC, the direction they want CGE to go and their role in that direction as @an EC member.
    • Can we set the date for this yet so we can prepare for all of this beforehand and also get through whatever else will be on the agenda?
    • Next EC meeting: 9/4 at 5pm
    • Alex: set up whenisgood for fall meetings

 

 

  • Screen Printing Shirts: Erin ordered supplies (using her money) for everything but shirts.

 

    • How do we want to handle the shirts?
    • This is for steward retreat

 

 

  • Organize files on computer

 

 

 

  • Brew Off Committee: regularly check in with this group. Meeting soon. Probably will be in the spring.

 

    • Meeting Thurs at 5:30.
    • Don’t want St Patrick’s day
    • Clint: confirm a date.

 

 

  • Entering new membership cards

 

    • Nick volunteers to help

 

Meeting Adjourned: 6:57

 

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