CGE Executive Council Meeting Minutes – October 10, 2013

In attendance: Mindy Crandall, Thomas Morrill, Béatrice Moissinac, Shannon Andrews, Araby Belcher, Lizz Hardardt; Ashley Bromley, Angela McClendon

Meeting called to order at 11:35 AM

Minutes from 10-2-2013 Meeting – Approved
Email Decisions – (1) Appointed Sneha to External Relations Chair. (2) Approved Ashley using her Professional Development funds to go to AGEL. (3) Moved EC meetings to Thursdays at 11:30 so Sneha can join us (although she isn’t here today). (4) Posted audit report under budget section of website.

 

Ashley to AGEL – Since AFT only covers members, we’ll need to buy her airfare, and it may not be available within her currently budgeted Prof Dev funds. The EC approves spending what it takes to get her there, knowing that she’s a smart shopper and will do the best she can.

 

New Stewards – Several people were confirmed by the Steward Council at the meeting on Tuesday.

 

GMM – Coming up soon: Thursday the 24th. We have a list of things to talk about and Mindy will arrange them into an agenda. A representative from CAPS will come speak briefly (Araby will confirm a time with them), and we invited GATFD Jonathon Josten to say something briefly about what he does. We’ll also invite Courtney, Dwaine, and Gloria to attend. Turnout: all-member email today; fbook event next Wednesday; personalized emails on the 21st; mention during office visits during that week; day-of all-member reminder. Food: we’ll do an easy taco/burrito bar.

 

Audit Report Feedback – A long-time member who has served on several audit committees talked with Ashley about us having clearer (and more readily accessible) records of our audit reports [see Email Decision 4] and of how the EC addresses recommendations from the audit committee.

 

This Year’s Audit – Thomas, Angela, and Ashley will work on scheduling with an auditor.

 

Convening HIAC – There are four people interested in being on the committee, but we’re only allotted three official members. We’d like to include the fourth person (and others if they come up) as an advisor.

 

Open House Recap – We had a steady stream of people – success!

 

Contract Ratification – We did it! Results were 75 yes, 0 no, with 17 sequestered (couldn’t confirm their assistantship or membership status).

 

Welcome BBQ Recap – We had HUGE turnout, so we had to buy extra food and drinks. We did go slightly over the predicted budget because of that. However, there’s still almost $1,000 remaining in that line item for the EOYP.

 

GTFF GMM – Mindy and Ashley (and Theo) are going to Eugene tomorrow. They’ll mention our success with ratification and promote the Brew-Off!

 

AFT-OR Presidents Conference – This is November 15 – 17 in Portland. Alas! Mindy cannot go. Ashley will go as our staff representative, and Lizz, Béatrice, and Thomas will be our officer representatives. Ashley will register them all and they can coordinate transportation.

 

Tablet Options – Araby did a ton of comparisons and found a few best options. (1) An Asus 7-inch – new at $150. (2) A refurbed Lenovo 9-inch or Acer 10-inch – should be under $200 if available. The EC now approves purchasing one tablet immediately at the $150 level. Araby will work with Ashley and Angela to make this happen.

 

Intramural Sports Organizing – We’re happy to help organize people to get together, but won’t pay for registration costs.

 

Meeting adjourned at 1:05 PM

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